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Graduate Student Hiring Packet

These documents are for those who have been already been selected to work as a Graduate or Doctoral Instructional, Research, or Teaching Assistant.

Assistantship employment information and application.
You will receive a link to a personal OneDrive folder in which to upload your documents.  Do not deliver paper copies to the math office.
When you receive access to your document folder, please complete the following for your new employee file:

Document Notes
Personal Data Info Sheet Download & save the document to complete.  Required notices - read only
Graduate Student Employment Checklist Download & save the document to complete. Required for all graduate student employees.
Electronic I-9 Form An email from HireRight will be sent to you containing a unique link for this step. *If you have already completed an electronic I-9 for Texas State University, you will not have to do this again.
List of acceptable documents Bring your supporting I-9 identification documentation to the math office. We must view the originals!
  • If you are an international student, your Passport, I-94, and I-20 (and social security card, if you have it) are required.
Selective Service Verification (US male citizens only)
  1. Click the Selective Service Verification link to the left.
  2. Enter your information in the search box.
  3. Save your registration confirmation as a PDF to upload with hiring documents.
W-4 Download & save the document to complete. (Not for new international employees – unless you already have a social security number)
English Proficiency Form Download & save the document to complete. Required for all graduate assistants.
Faculty Criminal Background Consent Form

Download & save the document to complete. Required for all graduate students.

Graduate Student Insurance Acknowledgement

Download & save the document to complete. Insurance Enrollment Information for Benefits Eligible Graduate Student Employees - read only

Non-Resident Tuition Waiver If applicable download & save the document to complete.
MATH 5111/7111 Tuition & Fee Waiver Instructional and Teaching Assistants only, download & save the document to complete.
Departmental Hiring Survey Required by the department.
International Graduate Student Employees Only
International Student Statement of Understanding Required for all international graduate student employees, download & save the document to complete.
F-1 & J-1 International Student Health Insurance If applicable, download & save the document to complete.

Note:  You are not eligible to work for the department prior to the completion of all items above.

Informational links for employment notices and insurance: